Walt Crawford Notes on Speaking Invitations Not available during Midwinter or ALA (except for speeches at the conference). If you're interested in asking me to speak: Ask. I don't speak as often as I used to, partly because of fewer invitations, partly because I'm doing other things and speaking travel is such a hassle. But I haven't given it up entirely. Informal notes on factors I consider in responding to speaking invitations--and what happens after I accept--follow. Note: the section immediately below is irrelevant if you're interested in having me speak during ALA's Annual Conference (or during Midwinter, for a non-program speech). I attend both ALA conferences and payment is not an issue for any session of an ALA body (not possible, not expected). Just ask: if there's no schedule conflict and it's something I feel I can do effectively, I'll accept. Working Within Limits I love state library conferences and usually enjoy speaking. I also have a day job, take real vacations once or twice a year, spend lots of time reading, writing, and relaxing, and am at the point that business travel is a mxed pleasure. When I'm in demand, my current range is zero to four speaking trips per calendar year, with two or three trips ideal, eight a limit. I will sometimes combine two speeches in a single trip. I normally expect an honorarium ($1,500 for nonprofits; to be negotiated for commercial cases) in addition to full expenses. Negotiation is possible. Ask about special arrangements for PALINET members. There are always exceptions--primarily conferences I'd particularly like to attend and engagements in easy driving distance from home. Personal Preferences and Practical Choices I love state and regional library association conferences involving public and academic librarians. I get to meet librarians of different types, learn from the programs, see what's happening in the field, and enjoy smaller-scale social events. If possible, I'll attend the whole conference. I hate it when there's no podium or stand for my speaking notes. I won't do programs that don't make sense to me (e.g., artificial "debates"). I've spoken at individual libraries (public and academic), library consortia at several scales, and varieties of library organizations I wasn't aware existed. I've enjoyed all but three out of more than a hundred speaking occasions. Ask. If I can't do it, I'll let you know--and I'll try to let you know why. I start from yes, if the arrangements make sense. What I Need to Know A request can be as informal as a one-paragraph e-mail message or as formal as a letter. E-mail is a great way to start. waltcrawford, domain gmail.com. I respond to e-mail fairly rapidly unless I'm on the road (in which case I don't check email until I return home).. Once I know the basics of an invitation, I'll either rule it out because it's impossible or pencil in the occasion and ask more questions. Before I accept an invitation--moving from penciled in to penned in as confirmed--I need to know the following: Date, time, location, and nature of the occasion. If it's a conference, I need the range of dates. Honorarium (except for ALA programs). Make your standard offer (if you have one). Expense arrangements. Full travel costs, lodging at the conference hotel (if there is one) or a business-class [or better] hotel, and either an adequate fixed per diem for meals or actual meal expenses. Full registration if it's a conference, including social events as appropriate. I strongly prefer to fly American or its partners. For OCLC-related speeches, OCLC may cover part or all of the expenses; we can discuss this. For overseas trips, I normally expect at least business class travel on Oneworld airlines (American, British Air, Quantas, etc.). Format and length expected and whether you're looking for a specific topic or not. (What topics? My writing and previous speeches should provide some possibilities. I'm open to suggestions.) Whatever else you think I should know about the group and the occasion. If you want to explore possibilities before making a formal offer, that's fine with me. Let me know as much of these potential factors as you can, and I'll give you as clear an answer as I can--and, if need be, set up a time for phone discussion of issues. I don't stand on formality--during preliminary discussions or during the event. Other Notes Everything else is on a case-by-case basis, but there are a few items worth noting: You can download a brief bio, publicity photo, selective vita, or full vita (pdf) from this site. If you have a Web site for the event or conference, let me know. I'll add a link in my "coming events" page. Let me know deadlines for: Title of the speech Abstract or summary of the speech Full text (if you need it, recognizing that it probably won't be what I say) If you expect or desire a handout (camera-ready pages to be copied and stapled), let me know, with deadline. If you want something for Web-based or paper proceedings, let me know--with deadline. Unless the topic requires it, I do not use AV (PowerPoint, transparencies, or whatever). I like the lights up so I can see people. I do need a podium or stand for my notes and a microphone if it's a big group or the acoustics are bad. A podium with a clock in it is ideal, if rare. Unobtrusive audiotaping or videotaping is fine (as long as I know about it). I don't rent a car at the speaking location if there's any way to avoid it. I appreciate transportation to & from the airport, or at least good information on how to handle transportation. I usually make my own air reservations and will work with you on hotel reservations. I don't expect expenses to be reimbursed until after the conference. I do need a nonsmoking room and I always appreciate room upgrades, but I'm flexible. If this is a library conference within my general areas of interest, I'll attend as many sessions and events as possible. If you want to set up an informal discussion following a formal presentation, great. Just let me know (in advance, preferably). I'm flexible regarding dinners, tours, etc. If you'd like to set things up, let me know. If you'd like me to be at certain events within a conference, I'd normally be delighted. I'm not a nightowl, so if it's a late-night event, I might pass. I always bring along leisure reading when I go on a speaking trip. Your group should not feel that it's obliged to entertain me at all times or to provide a guide. If that's something someone wants to do, great; if not, also great. It's never bothered me to dine alone, but I'm also happy to join people for meals, drinks, chats, whatever. For lots more about speaking-related issues, read this. That should cover it. The bottom line is simple enough: If you'd like me to speak, ask. [What about writing and other requests? Rough notes are here.] Revised October 17, 2007 Return